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Seminar Agenda
The program starts by establishing the prerequisites
for clear, understandable technical communication and ends
with deliveries of effective technical presentations by the
participants.
Day One
8:00 Presentation analysis.
- Introduction, program overview and objectives.
- Solicitation of specific presentation problems to which
you want solutions.
- Analyze the presentation function and appraise the impact
of fundamental problems in presentations.
Effective visual aids
- Examine design constraints by the limitations audiences
have in acquiring and processing information.
- Present factors that affect the legibility of visuals.
- Introduce and distribute the Presentation Aid Layout (PAL)
frame.
- (Exercise) Demonstrate how the PAL ensures legibility
and comprehension.
- Present factors that greatly improves comprehension and
recall for the audience.
Audience analysis
- Analyze why some presentations are poor, others excellent,
and still others superior.
- Examine audience characteristics which influence acceptance
of the presentation message.
- Examine the role of the Thesis Title in winning audience
understanding and acceptance.
- Introduce the 5-W Format Filter—an audience analysis
tool that helps to focus the message.
- Demonstrate how the 5-W Format Filter ensures the right
emphasis and the right message for any given audience.
- (Exercise) Practice developing a Major Thesis using the
5-W Filter.
- Learn to establish credibility that wins acceptance of
your message.
12:00 Lunch (presentation by the Chef!)
1:00 Design the effective technical presentation.
- (Workshop) Apply the method to a sample presentation.
Designate three-person teams. A step-by-step walk-through
will guide the into creating effective technical presentations.
Each team selects a topic from a menu and develops a five-minute
presentation.
4:30 End Day One: Homework assignment
(just a little :))
Day Two
8:00 Expand the method for application
to various formats and various lengths of presentations.
- The basic structure forms the foundation for any length
presentation and makes it easy to get started.
- The executive summary becomes a brief, strong overview.
- Learn how to expand the executive summary to 20 minutes,
hours, days, weeks, or months—to any length presentation.
- Learn how to deal with complex audiences who have diverse
and conflicting interests.
Evaluate and refine the effective presentation.
- Introduce the storyboard concept—a time management
tool.
- (Workshop) Define and demonstrate the virtues of the story
board device in presentation development and review.
- Introduce the Protopresentation concept—testing the
message efficacy.
- (Workshop) Define and demonstrate the virtues of the protopresentation
(as delivered from the storyboard) in securing data, approval,
and timely input from executives and peers.
- Seminar leader reviews storyboards, coaches each team
in effective visual design, and audits protopresentations.
Recognize how presentations translate
into reports.
- Apply the presentation message to report and proposal
writing.
- Structure the report efficiently.
- Learn about reader constraints.
- Introduce a structure to assure that the message is read
and understood.
12:00 Lunch
1:00 Deliver the effective presentation.
- Examine media choices and key aspects of presentation
preparation.
- Consider best techniques for delivery of the visuals.
- (Workshop) Teams present their five-minute presentations.
o (Exercises) Seminar delegates learn to appraise each performance
using standardized appraisal forms.
Conclusion
- Solicit of delegates’ collective opinion confirming
seminar’s solution of practical problems as posed on
Day One.
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